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Running an All-Hands Meeting Across All Time Zones

Covering the US, Europe, and Asia-Pacific simultaneously in one call is nearly impossible during standard hours. Here's how global companies handle it.

πŸ‡ΊπŸ‡ΈSan FranciscoπŸ‡¬πŸ‡§LondonπŸ‡ΈπŸ‡¬Singapore
πŸ• Open Timezone Meeting Planner

Scheduling Tips

1

There is no single time that falls in business hours for SF, London, and Singapore simultaneously.

2

The commonly accepted "least worst" time is 8–9 am PT / 4–5 pm GMT / midnight SGT.

3

Record the meeting and distribute a summary β€” make attendance optional for the Singapore team.

4

Rotate the all-hands timing quarterly so no region always bears the unsocial hours.

5

Consider splitting into regional all-hands + a shared async company update.

Use the Color-Coded Planner to Find Your Window

The Timezone Meeting Planner shows a visual 24-hour grid where each hour is color-coded:

9 am – 6 pm local time. The ideal window for meetings. 7–9 am and 6–10 pm. Possible but not ideal. Outside working hours or weekends. Avoid unless necessary.
Open the planner with these cities pre-loaded β†’

Share This With Your Team

Open the Timezone Planner pre-loaded, then use the Share button to copy a link - or shortlist specific slots and share those too.

Open Timezone Meeting Planner β†’

Related City Pairs

πŸ‡ΊπŸ‡Έβ†”πŸ‡¬πŸ‡§New York & LondonπŸ‡ΊπŸ‡Έβ†”πŸ‡¬πŸ‡§San Francisco & LondonπŸ‡¬πŸ‡§β†”πŸ‡ΈπŸ‡¬London & SingaporeπŸ‡ΊπŸ‡Έβ†”πŸ‡ΈπŸ‡¬New York & Singapore